CafeX Pricing

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Pay Monthly


No obligation free trial
2 workspaces (tracks)
10 participants
1GB content storage
Video, audio and screen share
60 min meeting limit
Enterprise messaging
Telephone dial-in
Virtual assistant


Everything in Free plan
10 tracks
50 participants
20GB content storage
Unlimited meetings
Cloud recording
Breakout rooms
Multi-company collaboration
Online support only


Everything in Business
Unlimited tracks
100 participants
Unlimited + BYO storage
Meeting transcription
Meeting call me
3rd party app integration
Personalized branding
Contractual support

A User can login to CafeX, create, add, comment on and assign content. Users can host and attend meetings.

Guests can attend meetings and view content. Guests can not add, create or comment on content.

A tenant is a collection of users that all belong to the same organisation or business. The first user to sign up become the initial administrator of the tenant and can invite further users to their tenant up to the limit of the number of licenses purchased.

When meetings are hosted at CafeX users can join in various ways. Dial Out allows a user in the meeting to request that CafeX dial out to their traditional phone number to connect to the meeting.

When meetings are hosted at CafeX users can join through the application, mobile or web browser. Dial In allows users to join via a traditional phone line by dialling a specific number and entering a code.

The Transcription option allows users to optionally transcribe meeting recordings into text files. These text files are then placed in CafeX storage and become part of searchable content associated with an objective.

The Virtual Assistant is a rules based component of CafeX that allows automation of common tasks such as raising actions, adding content and scheduling meetings. The Virtual Assistant can be interacted with via a email address uniquely generated for each objective or initiative created within CafeX.

Each User is assigned amount of storage. The total allowed storage is evaluated across the tenant, including the allowance for each User. Any content uploaded or recorded into CafeX is applied against the storage limit. Going over the storage limit will result in a warning to the administrators of the tenant.

CafeX provides the capability to meet online within the application at any time. Users and Guests connected to a meeting can share voice, video or their screen. Users can additionally share content that has been connected or uploaded to CafeX. Meetings provide HD audio and video via mobile, browser or application. Meetings also supporting connecting via traditional phone lines.

Meetings hosted by CafeX can be recorded if the option is purchased. Recording a meeting stores the voice and video into the CafeX storage of the tenant. Recordings can be downloaded. Recording is optional on a per meeting basis but can be configured to be automatically on for configured meeting types.

The CafeX virtual assistant used an email account to receive emails and process natural language and content share requests. By default, this email is configured as a CafeX owned email address. Personalisation allows the tenant to configure an email address within their own domain and servers to receive these email thereby providing an added level of compliance and security suitable for Enterprise level accounts.

The CafeX platform uses cloud storage for the content and metadata that is stored by each tenant and user. This provides a default set of retention, encryption and access options. Bring Your Own Storage allows a tenant to configure their own cloud storage, and hence their own set of security and compliance rules, for all of their content and metadata.

The CafeX Platform API allows developers to take the features of CafeX such as voice, video, chat, screen share, actions and content storage and embed them directly within their own web and mobile applications. These applications can then share features and storage with CafeX and allow another view on to the solution.