Meeting access controls

Table of contents

If you want to moderate the conditions under which participants can join your meeting, you can set meeting access controls. For the greatest control, host the meeting in a track, and set these controls before you invite any participants to your meeting—although you can set or change them as you want.

To set meeting access controls:

  1. Click Meet now > Join the meeting to start the meeting.
  2. As the meeting owner, Challo displays a lock icon at the top of the participants list.
    Click on the lock to display the Meeting access controls menu.
  3. At the Meeting access controls menu, click to choose the level of control for this meeting.

    The following options are available:
    • Open
      Anyone can join this meeting (default)
    • Reject guests
      Track members can join this meeting
      Guests and phone participants cannot join this meeting
    • Reject everyone
      Only moderators can join this meeting
    • Waiting room for guests
      Track members can join this meeting
      Guests and phone participants have to wait for a moderator to let them in
    • Waiting room
      Only moderators can join this meeting
      Everyone else has to wait for a moderator to let them in
  4. Click Confirm to apply the setting to the meeting.
    The participants list header displays a red closed lock if restrictions are set, or a gray lock if set to Open.
  5. You can now leave the meeting, or invite members to the meeting, as appropriate.
    If the meeting is hosted in a track, the control settings are saved to apply every time that you run this meeting.
    If the meeting is not in a track, you need to set the access controls each time that you start the meeting.

Waiting room

Participant experience

  1. As a meeting participant, when you have to wait to join a meeting due to its access control settings, Challo informs you with the following message:
  2. When a meeting moderator approves you to join the meeting, Challo displays the following message:
  3. Click Join to join the meeting.

Coordinator experience

  1. As a moderator, when a participant has to wait to join a meeting due to its access control settings, Challo displays a Waiting room above the participants list, as follows:
  2. Click to approve the participant, or to reject them.
  3. When you approve a participant, they can then join the meeting.