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If your tenant’s administrator integrates your Challo account with your organization’s Google Drive, you can add links to documents you host in Google Drive, such as: Google Docs, Google Sheets, or Google Slides.
There are multiple ways to add content from Google Drive:
|Using the Add menu||You can add folders and documents from Google Drive using the Add menu.|
See: Using the Add menu to share application content.
|Using a link||To share a file from Google Drive using a link on your track, Challo has to have access to the file, see: Sharing resources. |
From Google Drive, Get shareable link for the document—See: Share files from Google Drive.
When a track member views a file from Google Drive, the member’s privileges are maintained. For example, a someone with edit-permission can edit a document from within the track:
Someone without permission to view a document in Google Drive can still see a PDF of its content. Challo generates the PDF on their behalf:
If you add a document from Google drive and the title on the track is: Unauthorized Document it means Challo does not have permission to view the file. Track members with permission to view the document can do so; however, Challo cannot provide a PDF of the document for the track members without permission to see the original document.
If you add a Google Drive folder to your Challo track, then all track members can do the following:
- Browse the content you can see in the folder.
- Open the content you can open in the folder.
- Browse and open any content inside of other folders in the folder.
As with all track content, when you use an application to share a resource on a track, all track members see the resource as you see it. If you cannot see specific files or folders in a folder you share then track members cannot see this content either.
Important: If someone adds new content to a Google Drive folder that you share on a track, all track members can see the new content.