Holding a meeting

Meetings let your track members assemble and communicate in real time, using your browser.

Every CafeX track has a meeting that is ready for members to connect to.

See: 

Joining a meeting

Join a meeting in one of the following ways:

  • To join a meeting from your CafeX track:
    1. Click Meet Now
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    2. If your browser prompts you to allow sharing your camera and microphone, click on Allow.
      See: Setting up voice and video
  • To join a meeting from your calendar event:
    1. From your calendar client
    2. Use the Meeting Link:
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    3. If your browser prompts you to log in, provide your credentials
      See:

    4. If your browser prompts you to allow sharing your camera and microphone, click on Allow.
      See: Setting up voice and video
  • To join a meeting using a phone:
    • Dial In using the appropriate access number provided with the meeting details.
    • At the prompt, enter the Meeting Number using your keypad.

See: Optimizing your meeting experience

The following options are available to you, unless you dial into the meeting:

Button Description
Microphone
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Toggle to prevent other participants from hearing you.

  • You can still hear other participants when your audio is muted.
Camera
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Toggle to prevent other participants from seeing you.

  • You can still see other participants when your video is turned off.
Record
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CafeX automatically records meetings and creates a transcript of the recording, if the Record Meetings configuration is enabled on the track. See: Configuring your track details.

After a meeting, recordings and transcriptions appear in the resource track for members to review.

See: Meeting recording formats and transcripts

Invite
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See: Inviting people to your meeting
Share screen
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Shares your screen.
Present
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See: Presenting content
Settings
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To review or change your microphone, camera, and speaker settings.
Open a meeting window

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To move the current meeting into new browser window, click the open a meeting window button in the upper-right corner of the meeting display. In this mode, you can continue to watch the meeting display, while you view other track resources; for example, across two screens.

To return the meeting window to your track:

  • From your track, click Dock video view.
    or,
  • Close the meeting window.

Leaving a Meeting

To leave a meeting click Leave the meeting
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While the track is active, the meeting is always available to use. Track members are able to join the meeting with the same details, this starts a new session.