Holding a meeting

Meetings let participants assemble and communicate in real time, using your browser.

You can start a meeting in the following ways:

  • From a track—Every CafeX track has a meeting that is ready for members to connect to.
  • From your menu, or home screen—These meetings are not part of a track.
  • By scheduling a meeting—See: Scheduling a meeting

Joining a meeting

Join a meeting in one of the following ways:

  • From a CafeX track
  • From your calendar event
  • Using a phone
  • From your menu
  • From your home screen

Joining a meeting from a CafeX track

To join a meeting from your CafeX track:

  1. Click Meet Now
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  2. If your browser prompts you to allow sharing your camera and microphone, click on Allow.
    See: Setting up voice and video

Joining a meeting from your calendar event

To join a meeting from your calendar event:

  1. From your calendar client
  2. Use the Meeting Link:
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  3. If your browser prompts you to log in, provide your credentials
    See: 

  4. If your browser prompts you to allow sharing your camera and microphone, click on Allow.
    See: Setting up voice and video

Joining a meeting using a phone

To join a meeting using a phone:

    • Dial In using the appropriate access number provided with the meeting details.
    • At the prompt, enter the Meeting Number using your keypad.

Joining a meeting from your menu

To join a meeting from your menu

  1. Open the meetings panel on your menu
  2. Click Meet now

  3. If your browser prompts you to allow sharing your camera and microphone, click on Allow.
    See: Setting up voice and video
  4. To invite participants to your meetings, see: Inviting people to your meeting

Joining a meeting from your home screen

To join a meeting from your home screen

  1. Open your home screen
  2. Click Meetings > Meet now

  3. If your browser prompts you to allow sharing your camera and microphone, click on Allow.
    See: Setting up voice and video
  4. To invite participants to your meetings, see: Inviting people to your meeting

Managing your meeting

If you are a track owner, see also: Managing your meeting participants.

The following options are available to you, unless you dial into the meeting:

Button Description
Microphone
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Toggle to prevent other participants from hearing you. 

  • You can still hear other participants when your audio is muted.
Camera
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Toggle to prevent other participants from seeing you. 

  • You can still see other participants when your video is turned off.
Record
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If the Record meetings configuration is enabled on the track, CafeX records meetings automatically. See: Configuring your track details.After a meeting, recordings appear in the resource track for members to replay. 

See: Meeting recording formats and transcripts

Invite
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See: Inviting people to your meeting
Share screen
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Shares your screen.
Settings
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To review or change your microphone, camera, and speaker settings.
Open a meeting window 

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To move the current meeting into new browser window, click the open a meeting window button in the upper-right corner of the meeting display. In this mode, you can continue to watch the meeting display, while you view other track resources; for example, across two screens. 

To return the meeting window to your track:

  • From your track, click Dock video view.
    or,
  • Close the meeting window.

See also:

Leaving a Meeting

To leave a meeting click Leave the meeting
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While the track is active, the meeting is always available to use. Track members are able to join the meeting with the same details, this starts a new session.

Further reading

See: